App Features

Staff and Contractors

Easily manage staff, contractors and visitors - track skills, upload documents, and give tailored access to your portal and admin tools.

Add employees, contractors or visitors to your organisation.
New staff will receive a welcome email, allowing them to download the app and access your staff portal.
Employees can upload their training certificates or relevant documents to the portal.
Staff can update their personal information through their login, which will save you time.
Set up employees with a job competency level based on their experience in your industry.
You can grant any staff member or individual access to your admin account, such as managers or supervisors.
For those in the rural industry using horses for mustering, you can evaluate a staff member's riding skills and assign them a score for your records and their specific horse.

Inductions & Safe Operating Procedures (SOPs) with AI Assistance

Streamline onboarding and safety protocols with digital inductions and SOPs. Use our AI tool to create or modify content easily, upload PDFs, collect signatures, track responses, and receive signed copies straight to your records.

Utilize AI assistance to create or modify inductions and safe operating procedures for staff, contractors, or visitors.
Upload multiple inductions, SOPs, or documents in PDF format.
Once logged in, employees, contractors, or visitors can complete their induction and SOP process.c
People can conveniently sign the inductions and SOPs digitally on their phones. After signing, both you and your employee will receive a signed copy in PDF format for your records.
Staff will need to respond to your customized questionnaire regarding workplace requirements, and you'll have access to a percentage score based on their answers.

Training & Induction Quizzes with AI

Create custom induction quizzes to reflect your workplace culture. Use our AI tools to instantly generate quizzes related to Inductions or Safe Operating Procedures (SOPs) for any task, ensuring staff understand expectations and safety protocols.

Tailor your staff questionnaire to ensure it aligns with your workplace culture and induction needs.
Utilize AI tools to automatically create comprehensive quizzes based on specific Inductions or SOPs for any task.
Ensure competency by testing staff knowledge on critical safety procedures immediately after training.

Xero & Myob Integration

Job Safe Pro integrates directly with Xero and MYOB, allowing you to import your existing staff and sync timesheets effortlessly—removing double data entry and streamlining payroll processing.

Import existing staff records from Xero or MYOB into Job Safe Pro
Automatically sync completed timesheets back to your accounting software
Eliminate manual data entry and reduce admin workload
Keep payroll accurate and up-to-date with real-time data flow
Save time on onboarding and compliance management

Videos

Share training content by uploading your own videos or linking from YouTube - track who’s viewed them directly through the admin portal.

Upload your own Videos or take advantage of YouTube, which offers hundreds of safety videos showcasing the proper and safe methods for completing work-related tasks.
Just visit YouTube, locate the appropriate video, copy the URL, and paste it into the upload bar.
Employees can then conveniently watch the videos via the app. Admin have the ability to see when a video has been viewed.

Toolbox Meetings

Record toolbox meetings on your phone, generate AI-powered summaries, edit notes, and save everything as a PDF for future reference.

Vehicles

Easily manage vehicles and machinery - create AI-powered pre-starts, attach safety procedures, and track all checks with offline capability and timestamps.

Add all your vehicles and machinery to the portal.
After entering the model, make, and year of a machine or vehicle, you can utilize AI to instantly generate a pre-start checklist.
You have the option to manually edit the pre-starts for each item.
Use Google to search for the safe operating procedures for your equipment and attach them for convenient access.
All pre-start checks have offline capabillity and are recorded in the diary along with the date and time for your record-keeping.

Horse Log

Add horses to your portal, rate their traits and rider suitability, and generate printable profiles to support safe, informed pairings.

If horses are included in your operation, adding them to the portal is a simple process.
You can evaluate a horse’s characteristics and skills, assigning them a score from 1 to 10 for the rider's reference.
You can also assess a horse’s recommended rider level on a scale of 1 to 5, allowing you to match a horse with the appropriate staff member’s skill level.
Once you have set up your horse profile, you can conveniently convert it to a PDF and print it out if you prefer a hard copy for your horse book.

Chemicals & AI SDS Finder

Manage chemicals, vaccines, and HGPs efficiently. Our integrated AI tool allows you to instantly find the latest Safety Data Sheets (SDS), record treatments, and generate compliant records for your storage needs.

Add any chemical, Vaccine or HGP product. Record all treatments/applications details utilized in your operations.
Use the AI tool to instantly locate the latest Safety Data Sheets (SDS) and attach them for easy access and viewing.
Convert any chemical information into a PDF format, allowing you to print hard copies for your chemical storage area.

Reports

Access detailed safety reports with visual graphs to track trends, identify improvements, and make data-driven decisions for your workplace.

Smart Timesheets & Time Tracking

Effortless hours logging and workforce management, built for the field.
Ditch the paper logs and simplify your payroll workflow. Jobsafe Pro’s updated Timesheets feature makes tracking hours simple for your team on the ground and seamless for managers approving them from the office.

Flexible Tracking Views: Toggle instantly between Daily or Hourly views to best suit your operation's style.
One-Tap Day Logging: Speed up data entry with quick-select presets for Full Days (10h) and Half Days (5h)—perfect for busy field workers logging time on the go.
Visual Monthly Calendar: Track the entire month at a glance. The built-in calendar view gives workers and managers an instant breakdown of total hours, full days, and half days logged.
Station-Specific Allocation: Easily attribute hours worked to specific properties or stations (e.g., Gladevale Station) to keep labor cost tracking accurate.
All-In-One Workforce Hub: Move seamlessly between logging Timesheets, requesting Leave, managing Agreements, and processing manager Approvals from a single, unified dashboard.

Get hours submitted on time, every time. Empower your remote crew to log their days accurately and submit them with a single tap, keeping your payroll efficient and compliant.

Near Miss Report, Incident Report & Accident Report

Report workplace incidents fast with easy templates - capture photos or videos, log details offline, and keep accurate records for compliance.

Hazard Reporting

Easily report hazards on-site with or without an internet connection. Our hazard reporting feature works just like incident reporting, instantly notifying all registered site contacts - and again once the issue is resolved.

Works Offline: Log hazards in real-time, even in remote or low-signal areas - data syncs when back online.
Automatic Notifications: Emails all job site contacts when a hazard is reported and again once it's marked as resolved.
Simple & Fast: Capture details, upload photos, and assign follow-up actions with just a few taps.

Risk Assessment with AI Assistance

Our intuitive Risk Assessment feature is now enhanced with AI to help you identify and mitigate workplace hazards effectively. It functions as a smart assistant, analyzing your tasks to ensure potential risks are recognized and managed.

How It Works: A Simple, Guided Process

Smart Hazard Identification: utilize the AI tool to help identify potential risks on a job instantly based on your task description, ensuring no hazard is overlooked.
Guided & Intelligent Process: Simply define the Task Name (e.g., "Use power tools"), and let the AI assist in listing 'Identified Hazards' before you set control measures.
Comprehensive Safety Planning: Continue to assign Clear Risk Ratings (Low to Extreme) and specify requirements like PPE and tools, ensuring your team is fully prepared for the job.

Contact & Support

Need help? Our friendly support team is ready to assist with setup, troubleshooting, or customising the app to suit you.

Site & Infrastructure Safety Audits

Complete oversight of your property's safety, right from your pocket. Keep your operations running safely and smoothly with our updated Buildings & Procedures feature. Designed specifically for complex rural and industrial properties, Jobsafe Pro allows you to build, customise, and track infrastructure safety checklists in real time.

Location-Specific Management: Organize your safety audits by specific stations, assets, and zones—from cattle yards and sheds to internal access roads.
Customizable Hazard Tracking: Tailor checklists to target exact regional risks, whether you need to inspect cattle crushes, check rain tank water quality, or scout internal roads for washouts and fallen trees.
Streamlined Workflows: Quickly replicate existing audit structures using the Copy feature or create new check-items on the fly with a single tap.
Clear Visibility at a Glance: Instantly see the number of active items and historical data logged under each specific infrastructure category.
Take control of property maintenance. Prevent incidents before they happen by keeping your team aligned on infrastructure health and compliance.

Setup

Get personalised setup support, tutorial access, and custom configurations—ideal for busy teams or those needing extra technical help.

Please reach out to us if you need assistance with your account setup or a link to the online tutorial video.
We can customise the software to your business requirements.
We provide tailored setups for individuals who may be short on time or have limited technical skills. An extra fee may be determined based on the level of assistance needed.

Visitor & Contractor Management

Simplify the way you manage visitors and contractors from arrival to departure. Visitors can either scan a QR code on arrival or complete their induction and visitor checklist before arriving via an email link,helping reduce delays and paperwork at the gate.

Contractors can download the JobSafePro app, complete site inductions, upload insurance, licences and compliance documents, and provide details for their own employees. Their workers can also receive an email invitation to complete inductions before stepping onto your property.
Keep contractor compliance under control with an easy-to-use document management system, request and track required policies and certifications, and record positive or negative observations while contractors are on site using either voice notes or written observations.
Every sign-in, induction, document and observation is securely recorded, giving you a complete audit trail and greater confidence that everyone on your workplace has met your properties requirements.

Biosecurity Management

Strengthen your property's biosecurity with a simple digital sign-in process. Visitors and contractors can either scan a QR code on arrival or complete everything beforehand via an email link.

They can sign in, complete your customised biosecurity induction and checklist, view property maps and site information, and electronically acknowledge your biosecurity requirements.
When leaving, they simply scan the QR code or use their email link to sign out. If they forget, JobSafePro automatically signs them off-site after 12 hours, ensuring your visitor records remain accurate and up to date.
Every sign-in, induction, checklist, and acknowledgement is securely recorded, giving you a complete audit trail while helping protect your property, livestock, and business.

Security & Privacy

How we protect your business, your data, and your team.

br>We take the security of your workplace safety data seriously. Below is a plain-English summary of how JobSafePro handles encryption, hosting, payments, authentication, and AI — so you can make informed decisions and satisfy your internal governance reviews.

SSL / TLS Encryption

The entire platform is served over HTTPS (TLS 1.2+). All traffic between your device and JobSafePro is encrypted end-to-end. You can verify the certificate in your browser at https://app.jobsafepro.com.au.

Hosting & Data Storage

JobSafePro runs on Microsoft Azure (Australian region). Your data is stored in Azure SQL and Azure Blob Storage — both encrypted at rest (AES-256) and in transit.

Azure’s underlying infrastructure holds ISO 27001, ISO 27017, ISO 27018, SOC 1 / 2 / 3, and Australian IRAP certifications.

ISO 27001 Alignment

JobSafePro is not yet ISO 27001 certified as a company — that’s a significant undertaking (typically 6–12 months and considerable cost), and it’s on our roadmap as our customer base grows. In the meantime, we align our internal practices with the ISO 27001 control framework — role-based access control, least-privilege database accounts, audit logging, and MFA enforcement for administrator accounts.

Payment Security

We do not store credit card details on our servers at any point. Payments are processed through Stripe, which is PCI DSS Level 1 certified — the highest tier of payment security certification.

Your card is tokenised by Stripe directly. JobSafePro only ever sees a token reference — never the card number, CVV, or expiry.

Multi-Factor Authentication (MFA)

We support secure MFA login through trusted identity providers:

Google Sign-In
Microsoft Sign-In
Apple Sign-In

Signing in through Google, Microsoft, or Apple lets you use your existing multi-factor authentication setup — hardware keys, authenticator apps, or biometric login — without managing another set of credentials.

AI — What We Send and What's Stored

AI features (voice-to-report, hazard photo analysis, SDS extraction, SOP and quiz generation, safety recommendations) use Anthropic Claude and Azure OpenAI — both enterprise-grade providers.

Only the content you’re processing is sent — never your broader database, employee list, or unrelated records.
Content sent via these enterprise APIs is not used to train the underlying models — this is a contractual commitment from both providers.
AI providers don’t retain your prompt beyond a short abuse-monitoring window (Anthropic: 30 days; Azure OpenAI can be configured to zero-retention).

The AI output — the drafted incident, the suggested recommendations — is saved into your JobSafePro database because that’s the output you asked for. Every AI-generated result is presented as a draft for a human to review and edit before saving.

Your Data, Your Ownership

Your data belongs to you. On request we will export your data in a standard format, or delete it entirely. There is no lock-in.

Need a written security summary?

Happy to provide additional documentation to support your internal governance sign-off — just get in touch.